See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.1. Allows for the deletion of an agency. Provide only the airs:tAgency.Key when this is used. Assigns a unique identifier to the particular asset. Quantity of asset tracked. Usually, this will be "1", if assigned to an individual. Currently, the only asset types are beds or units. If it is not one of these, HUD will not need this asset reported. Similar to the Inventory Start and End Dates in 2.9G and 2.9H, except this only pertains to one bed/unit. Simply tracks the date and time the asset was entered into the system for synchronization purposes. Assigns an asset to a person. Assigns a unique identifier to the assignment of the asset to the person. ID of the Person linked to this asset assignment. Optional unique identifier of a household associated with this asset assignment. The Assignment.PersonID should identify a member of this household. Period of time during which the assignment to the Person/Household is in effect. Establishes a unique id for the grouping of Barrier Code and BarrierOther. "If not enrolled, identify problems in enrolling child" "This is the date when the HMIS participating bed information first applies (i.e., the date when a change in the number of HMIS participating beds occurs for a program’s Bed and Unit Inventory Record)." "If not enrolled, identify problems in enrolling child" "If not enrolled, last date of enrollment" If day not known, use "01" for day. If yes [to ChildCurrentlyEnrolledInSchool], name of child’s school. "If yes [to ChildCurrentlyEnrolledInSchool], was/is the child connected to the McKinney-Vento Homeless Assistance Act school liaison?" "If yes [to ChildCurrentlyEnrolledInSchool], type of school." Establishes a unique ID for the School Enrollment Status sequence. "Current enrollment status" Use this group if the child is currently enrolled in school. Use this group if the child is not currently enrolled in school. "For the purposes of this Notice, a chronic health condition means a diagnosed condition that is more than three months in duration and is either not curable or has residual effects that limit daily living and require adaptation in function or special assistance." "(If yes[to HasChronicHealthCondition]) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program? Because a client may be contacted multiple times on the same day, the response category must include a time stamp (i.e., hour and minute) indicating when the contact occurred in order to uniquely identify each contact. Note that to record a contact in HMIS requires that a client record be established with at least minimal client descriptors included in the Universal Data Elements (e.g., name, gender, race). For the purpose of the APR, street outreach programs must report the total number of contacts during the operating year by location of contact." See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. ISO date, without effective date timestamp. A date range, both start and end dates are required. A date range, but either start or end date is optional. ISO date, without timestamp. Different from hmis:date, as staticDate has no "hmis:dateEffective" attribute. Establishes a unique ID for the DegreeCode DegreeOther set. "If client has received a high school diploma, GED or enrolled in post-secondary education, what degree(s) has the client earned" Establishes a unique ID for the Destinations sequence. Determine the response value that best describes where the client will be staying after they leave the program. If "Other" is chosen for the Destination, place the destination this free text field. "For the purposes of this Notice, a developmental disability means a severe, chronic disability that is attributed to a mental or physical impairment (or combination of physical and mental impairments) that occurs before 22 years of age and limits the capacity for independent living and economic self-sufficiency." "(If yes[to HasDevelopmentalDisability]) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program? "In another field, record the appropriate date of birth type (data quality code)." "...determine (a) if the client has ever been a victim of domestic violence..." "...and (b), if so [if 'yes' to DomesticViolenceSurvivor], how long ago did the client have the most recent experience." See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: I.2. "...determine: (1) if the client is currently employed..." "...determine: ... (2) if currently employed, how many hours did the client work in the last week..." "...if currently employed, is the work permanent, temporary, or seasonal..." [If unemployed] Is the client looking for work? [If employed] Is the client looking for additional employment or increased hours at their current job? See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: A.3. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: A.3. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: A.3. To uniquely identify an organization that operates a CoC Program within the CoC. Organization Identifier is mapped to airs:tAgency.Key To identify the name of each organization that operates a CoC Program within the CoC. Organization Name is mapped to airs:tAgency.Name See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.2. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3. The 2009 Notice proposes the addition of a set of program descriptor data standards – that is, data to be collected about all homeless assistance and HPRP homelessness prevention programs in the CoC. 'Site' is simply a wrapper for AIRS' definition of Site, so separate AIRS XML doesn't need to be conveyed with HMIS XML to describe the AIRS Agency/Site/Service model. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.5. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.6. Indicates whether this program receives HUD McKinney-Vento Funding. Optional way to indicate if the service event is for a past expenses Programs must record the amount of HPRP financial assistance provided for each instance of one-time or ongoing financial assistance, as described above. Programs may also choose to record information on financial assistance provided through other sources. However, this should be recorded as a separate transaction in order to distinctly record and track HPRP financial assistance payments. Also used for HPRP Financial Assistance "...determine if the client (a) has been diagnosed with AIDS or has tested positive for HIV..." "(If yes[to HasHIVAIDS]) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program? "To determine the services provided to clients during program participation." To count the number of households served in a program. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.2. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.2. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. Allows for optional deletion of record with this ID. No other elements should be associated with a deleteStampGroup. Establishes a unique ID for Income and Sources transactions. 2010 HUD HMIS Data and Technical Standards, Program-Specific Data Element 4.1. 2010 HUD HMIS Data and Technical Standards, Program-Specific Data Element 4.1. "When a client has income, but does not know the amount, a “Yes” response should be recorded for both the overall income question and the specific source, and the income amount should be left blank. ... To reduce data collection and reporting burden, if a client reports receiving no income from any source in the past 30 days, no additional data collection is required. If a client reports receiving income, an HMIS may be designed such that programs only need to directly enter “yes” for the benefits the clients received. The HMIS software may automatically generate a “No” response for the other income sources. The HMIS may also be designed to automatically generate a “Yes” response where income amounts are recorded. However, since clients often know the source of income, but not the precise amount, users should have the ability to enter “Yes” without recording an exact amount." "Capturing the receipt of cash income from various sources will help to: ensure all income sources are counted in the calculation of total income; enable program staff to take into account the composition of income in determining needs; determine if people are receiving the mainstream program benefits to which they may be entitled; help clients apply for benefits assistance; and allow analysis of changes in the composition of income between entry and exit from the program and annual changes prior to program exit." This is the amount received in the last 30 days. Based on 1/15/2010 "2010 Housing Inventory and 2010 Point-in-Time Homeless Persons Counts Data Collection Guidance" Unique ID to track each inventory. "The bed inventory data element is an integer that tracks the total number of beds available for occupancy as of the inventory start date..." "This data element is an integer that tracks the total number of beds participating in HMIS as of the HMIS participation start date recorded in 2.9J." "The inventory effective period constrains when the bed and unit inventory information applies." Used for synchronization purposes to differentiate two sets of inventory for the same period. "The unit inventory data element is an integer that tracks the total number of units available for occupancy as of the inventory start date recorded in 2.1.9G." See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: IV.7. "A mental health problem may include serious depression, serious anxiety, hallucinations, violent behavior or thoughts of suicide." "(If yes[to HasMentalHealthProblem]) Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently" "(If yes[to HasMentalHealthProblem]) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program? Establishes a unique ID for the Military Branches sequence. Discharge status "Branch of the military" See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.f.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.f.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.f.. When the need is occurring. This is simply the date the need was determined. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.f.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.f.. Establishes a unique ID for the non-cash benefit record. "For each source listed below, determine if the client received any non-cash benefits in the past 30 days. Clients may identify multiple sources of non-cash benefits." Free text field to record NonCashSource when "Other" is selected in NonCashSourceCode. "If a client reports receiving non-cash benefits, an HMIS may be designed such that programs only need to directly enter “Yes” for the benefits the clients received. The HMIS software may automatically generate a “No” response for the other non-cash benefit sources." See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.a.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.a.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.a.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.a.. "Every client receiving services from a contributory CoC program within a CoC is assigned a Personal Identification Number (PIN), which is a permanent and unique number generated by the HMIS application. The PIN is used to obtain an unduplicated count of persons served within a CoC." The date of birth can be used to calculate the age of persons served at time of program entry or at any point in receiving services. "Ethnicity is used to count the number of homeless persons who identify themselves as Hispanic or Latino." "To create separate counts of homeless men, women and transgendered clients served." "The first, middle, last names, and suffix should be collected to support the unique identification of each person served." "The first, middle, last names, and suffix should be collected to support the unique identification of each person served." "The first, middle, last names, and suffix should be collected to support the unique identification of each person served." "The first, middle, last names, and suffix should be collected to support the unique identification of each person served." See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3.e.i.. Aliases, nicknames, non-legal names. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.a.. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3.b.. Race is used to count the number of homeless persons who identify themselves within five different racial categories. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3.c.. The existence of a service event outside a SiteServiceParticipation is to be used when the person is not enrolled in a SiteService. One use of this could be for point-in-time counts. See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3.e.. "Where data are shared across programs, the SSN greatly improves the process of identifying clients who have been served and allows programs to de-duplicate upon program entry. Second, an important Congressional goal is to increase the use of mainstream programs by homeless persons. To achieve this goal, homeless service providers need the SSN along with the other personal identifiers in order to access mainstream services for theirclients." To identify the former geographic location of persons experiencing homelessness or current geographic location of persons who are at risk of homelessness. "...record the appropriate zip code type (data quality code)." See HMIS XML Version 3.0 Cumulative Package Overview, Section IV: B.3.b.. Attributes these records to a collecting SiteService. Links to airs:tSiteService.Key establishes a sequence for child school enrollment To count the number of persons served with severe health conditions and assess their need for healthcare and other medical services. "Currently in school or working on any degree or certificate" To record and count the number of contacts with homeless persons by street outreach programs. If client has received a high school diploma, GED or enrolled in post-secondary education, what degree(s) has the client earned Groups destination elements into a sequence with ID. Disability condition is needed to help identify clients that meet HUD’s definition of chronically homeless and, depending on the source of program funds, may be required to establish client eligibility to be served by the program. To count the number of developmentally disabled persons served, determine eligibility for disability benefits, and assess their need for services. Ascertaining whether a person is a victim of domestic violence is necessary to provide the person with the appropriate services to prevent further abuse and to treat the physical and psychological injuries from prior abuse. Also, ascertaining that a person may be experiencing domestic violence may be important for the safety of program staff and other clients. At the aggregate level, knowing the size of the homeless population that has experienced domestic violence is critical for determining the resources needed to address the problem in this population. Groups employment elements into a sequence with ID. The definition of a client engagement may vary among programs and communities. As a matter of general principle, an engagement is defined as an interactive client relationship that results in a deliberate client assessment. Determine how the client assesses his/her health (and the health of minors with the household, if applicable) in comparison to other people their age. "Highest level of school completed" "To count the number persons served who have been diagnosed with AIDS or have tested positive for HIV and assess their need for services." "A new data element, Housing Status has been added in order to distinguish persons who are literally homeless from those who are at imminent risk of losing housing, or in a stable housing situation.". See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.B. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.B. "Income received from any source in past 30 days?" Income and sources of income are important for determining service needs of people at the time of program entry, determining whether they are accessing all income sources for which they are eligible, and describing the characteristics of the homeless population. "the client’s total monthly income (rounded to the nearest U.S. dollar)." To identify the type of residence and length of stay at that residence just prior to (i.e., the night before) program admission. "To count the number of persons with mental health problems served and to assess the need for treatment." Non-cash benefit received from any source in past 30 days? Non-cash benefits are important to determine whether clients are accessing all mainstream program benefits for which they may be eligible and to ascertain a more complete picture of their economic circumstances. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.B. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.B. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.B. To count the number of physically disabled persons served, determine eligibility for disability benefits, and assess the need for services. To determine eligibility for benefits and need for services, and to determine the number of women entering CoC programs while pregnant. Groups PriorResidence Codes with PriorResidenceOther responses. "To count the number of persons served with substance abuse problems and to assess the need for treatment." To collect a more detailed profile of the homeless veteran’s experience and to determine eligibility for Department of Veterans Affairs (VA) programs and benefits. "Received vocational training or apprenticeship certificates" "For the purposes of this Notice, a physical disability means a physical impairment which is (a) expected to be of long, continued and indefinite duration, (b) substantially impedes an individual’s ability to live independently, and (c) of such a nature that such ability could be improved by more suitable housing conditions." "(If yes [to HasPhysicalDisability]) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program?" Date range for which the PIT Counts apply. The date this PIT Count is recorded in the originating system, for synchronization purposes. Within each sheltered and unsheltered category, PIT homeless person counts will be recorded in the following household types: a. Number of persons in households without children; b. Number of persons in households with at least one adult and one child; and c. Number of persons in households with only children. This includes only persons age 17 or under, including unaccompanied youth, adolescent parents and their children, adolescent siblings, or other household configurations composed only of children. for Point In Time Chart Based on 1/15/2010 "2010 Housing Inventory and 2010 Point-in-Time Homeless Persons Counts Data Collection Guidance" Establishes a unique ID for the Pregnancy element sequence. for Point In Time Chart, whether HUD granted a waiver for PIT reporting for Point In Time Chart, date HUD granted a waiver for PIT reporting for Point In Time Chart, date range during which HUD granted waiver for PIT reporting is effective. for Housing Inventory Chart and Point In Time Chart for Housing Inventory Chart and Point In Time Chart Holds a series of Pit Count data elements. Establishes a unique ID for the Pregnancy element sequence. "In separate fields, determine (a) if a client is pregnant..." "If yes, due date." Establishes a unique ID for the Prior Residence element sequence. To identify the type of residence and length of stay at that residence just prior to (i.e., the night before) program admission. Establishes a unique ID for the ReasonForLeaving element sequence. Identify the reason why the client left the program. If a client left for multiple reasons, record only the primary reason. Free text field used when "Other" is selected in ReasonForLeaving. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. See HMIS XML Version 3.0 Cumulative Package Overview, Appendix 1.10. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3:7.12. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3:7.12. To uniquely identify each CoC Program within the CoC. Program Identifier is mapped to airs:tService.Key To identify the name of each CoC Program within the CoC. Program Name is mapped to airs:tService.Name To associate each CoC Program with a CoC for HUD reporting purposes. "...record the site configuration type as follows: 1. Single site, single building. Housing units (or service encounters) are at one site, in a single structure. 2. Single site, multiple buildings. Housing units (or service encounters) are at one site, in multiple structures (e.g., single apartment complex with multiple buildings and program units in two or more buildings). 3. Multiple sites. Housing units (or service encounters) are at multiple sites (e.g., scattered-site housing, outreach)." To differentiate CoC Programs in the HMIS that provide direct services from organizations that do not provide direct services (such as HMIS Lead Agencies, organizations that oversee or support CoC Programs, or software solution providers). Provides a place to assign a set of Federal funding sources to the Service. "All subgrantees of a federal HPRP grantee must identify their projects with the original state or local grantee identifier as assigned by HUD." See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.4. To record inventory information for each residential CoC Program in order to produce Housing Inventory data for the CoC application and the AHAR. The revised data standards also state: "These data may also be collected separately for distinct sites within a program, as long as they can be aggregated to the program level.". So, inventory is also included as a subelement of SiteService, so that site-based inventories can be conveyed, though site-based inventory tracking is not required. Alternatively, each bed can be individually reported using an asset. Record the method used to track the actual nights that a client stays in a program. To associate each CoC Program with the specific type of service offered. Period of time during which this service is in existence. Simply the date when this Service data was added to the system for synchronization purposes. Required. "This information may be used to track bed utilization and service gaps." "To allow HMIS to produce the Housing Inventory data for the for the annual CoC application to HUD." See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.d.. Links the ServiceEvent to a particular SiteService If the person's entire household is also receiving the service, insert the ID of the household receiving this same ServiceEvent. Tracks the fund that paid for the service event. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: VI.11. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: VI.11. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: VI.11. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: VI.11. "Record “date of service” as the two-digit month, two-digit day and four-digit year." This data element allows a period of time for the service, instead of just a single date, which is also valid. "Record “date of service” as the two-digit month, two-digit day and four-digit year." This data element tracks the date the service was given out. This can be used for tracking date arrearage payments made. This is simply the date the ServiceEvent was recorded in the HMIS system. Any case manager or other notes regarding the service event. See HMIS XML Version 3.0 Cumulative Package Overview, Section 3: VI.11. Groups HMIS Service Type with free text other response. To determine the type of financial assistance (including rental assistance,security deposits, utility deposits, utility payments, moving cost assistance, and motel and hotel vouchers) and amount provided during program participation. Response categories for the types of financial assistance are consistent with the requirements of the HPRP Notice (FR-5307-N-01). To determine the housing relocation and stabilization services provided during program participation. This data element is required for HPRP-funded programs in order to complete the QPR and APR. This represents ID of parent Agency. Allows for the deletion of a Site. Provide only the airs:tSite.Key when this is used. A "Site" is, in AIRS XML parlance, the parent of a SiteService; a physical location. This ID links back up to the parent Site.Key. For the principal program service site, record the geocode associated with the geographic location of the site. A physical item that can be assigned to an individual. The two types of assets currently covered by the HMIS Revised Data Standard are housing units and shelter beds, so the generic asset type is extended to make the hMISAsset, which has HMIS-specific asset information. The aggregate counts of these can serve as a proxy for an Inventory, found in Service. For the principal program service site, record the appropriate housing type. Inventory counts aggregate bed and unit info for HUD HMIS reporting. SiteService.Inventory is used for Housing Inventory Chart (HIC) reporting. Alternatively, each bed can be individually reported using an asset. The revised data stnadards also state: "These data may also be collected separately for distinct sites within a program, as long as they can be aggregated to the program level.". The placement of Inventory, here within SiteService, accomodates conveying site-based inventories. However, this is not required, and Inventory is also included as a subelement of Service, so that non-site-based inventories can be conveyed. This yes/no element designates whether this SiteService is the "principal program service site". The data standards also track the address of this principal site service. That is located by completing information for the parent Site (referenced by SiteService.SiteID) of the principal Site Service at airs:tSite.PhysicalAddress. In the data standards, it mentions that "Programs without a principal program service site (e.g., mobile programs such as street outreach and scattered-site housing programs) should record the address of their administrative office." The administrative office location is located at airs:tAgency.AgencyLocation.tSite.PhysicalAddress. In the data standards, it mentions that "Programs may choose to record the Site Information data element for each site or facility operated by the program.", so even if a Site Service is not the principal SiteService, information in section 2.6 can still be tracked. Holds a set of PIT Count data collected at the program site level. When this SiteService was entered into the system, for synchronization purposes. When this SiteService was entered into the system, for synchronization purposes. For the principal program service site, record the site type as follows: 1. Non-residential: services only. The program only provides supportive services and does not provide overnight accommodations. 2. Residential: special needs and non-special needs. Residential housing (i.e., site that provides overnight accommodation) is located within a building or complex that houses both persons with special needs—e.g., homeless or formerly homeless persons, persons with substance abuseproblems, persons with mental illness, or persons with HIV/AIDS—andpersons without any special needs. 3. Residential: special needs only. Residential housing is located within a building or complex that houses only persons with special needs—e.g., homeless or formerly homeless persons, persons with substance abuse problems, persons with mental illness, persons with HIV/AIDS, persons with a physical disability, and/or elderly persons. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.e.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.e.. Links to airs:tSiteService.Key See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.e.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.e.i.. This data element is needed for reporting purposes for all programs and to measure lengths of stay for residential programs. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.b.. Groups ReasonForLeavingCode with ReasonForLeavingOther responses. See HMIS XML Version 3.0 Cumulative Package Overview, IV.B.3.d.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.3.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.A.2.. The version number of HMIS XML Schema the XML instance document conforms to (e.g. 3.0). "In another field, record the appropriate SSN type (data quality code)." "...determine (a) if the client has an alcohol or drug abuse problem or both,..." "(If client has a substance abuse problem) Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently" "(If client has a substance abuse problem) Currently receiving services or treatment for this condition or received services/treatment prior to exiting the program? Establishes a sequence for MilitaryBranch and MilitaryBranchOther Responses "Duration of active duty" "Served in a war zone" "...determine: 1) which military service era did the client serve..." To determine the number of homeless veterans. Establishes a sequence of War Zone related elements. Establishes a unique ID for the War Zone sequence. "If yes [to ServedInWarZone], number of months in war zone" If yes, [to ServedInWarZone] received hostile or friendly fire" "If yes[to ServedInWarZone], name of war zone" If yes [to ServedInWarZone] See also Section 5.1.3 for treatment of "other" elements. "Describes the availability of beds based on whether beds are available on a planned basis year-round or seasonally (during a defined period of high demand), or on an ad hoc or temporary basis as demand indicates." For HIC reporting, identifies if the beds are current/new/under development. "describes the type of program beds based on whether beds are: located in a residential homeless assistance program facility (including cots or mats); provided through a voucher with a hotel or motel; other types of beds" This data element arises from HIC requirements. The Service also indicates whether it primarily serves individuals or families, but this is more specific for inventory counts for the HIC. "(Permanent Supportive Housing Programs Only). The chronic homeless bed status data element is an yes/no flag that tracks whether the beds are available for occupancy for chronically homeless persons as of the inventory start date recorded in 2.1.9G." To arrive at chronic homelessness inventory from the alternate asset tracking method, one would have to look at the asset assignment's person id, then look for any chronic homeless episodes in their person historical data that overlap the bed stay. For HIC reporting of domestic violence shelter beds "describes the household type served by beds and units counted in the Bed and Unit Inventory Information data elements" See HMIS XML Version 3.0 Cumulative Package Overview, IV.C... See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.C... See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. See HMIS XML Version 3.0 Cumulative Package Overview, IV.C.. Optionally allows specification of a deleted record. If record is to be added, do not append this attribute, since "add" is the default, understood behavior. Date deletion occured. Date deletion effective. Problems in enrolling child 1 = None 2 = Residency requirements 3 = Availability of school records 4 = Birth certificates 5 = Legal guardianship requirements 6 = Transportation 7 = Lack of available preschool programs 8 = Don’t know 9 = Refused 10 = Immunization requirements 11 = Physical examination records 12 = Other None Residency requirements Availability of school records Birth certificates Legal guardianship requirements Transportation Lack of available preschool programs Don’t know Refused Immunization requirements Physical examination records Other Number of persons in households without children Number of persons in households with at least one adult and one child Number of persons in households with only children. This includes only persons age 17 or under, including unaccompanied youth, adolescent parents and their children, adolescent siblings, or other household configurations composed only of children. Degree List 0 = None 1 = Associates Degree 2 = Bachelors Degree 3 = Masters Degree 4 = Doctorate Degree 5 = Other graduate/professional degree 6 = Certificate of advanced training or skilled artisan 8 = Don’t Know 9 = Refused None Associates Degree Bachelors Degree Masters Degree Doctorate Degree Other graduate/professional degree Certificate of advanced training Don’t Know Refused Destination Type 1 = Emergency shelter, including hotel or motel paid for with emergency shelter voucher* 2 = Transitional housing for homeless persons (including homeless youth)* 3 = Permanent supportive housing for formerly homeless persons (such as SHP, S+C, or SRO Mod Rehab) 4 = Psychiatric hospital or other psychiatric facility 5 = Substance abuse treatment facility or detox center 6 = Hospital (non-psychiatric) 7 = Jail, prison or juvenile detention facility 10 = Rental by client, no ongoing housing subsidy 11 = Owned by client, no ongoing housing subsidy 12 = Staying or living with family, temporary tenure (e.g., room, apartment or house) 13 = Staying or living with friends, temporary tenure (.e.,g, room apartment or house;) 14 = Hotel or motel paid for without emergency shelter voucher 15 = Foster care home or foster care group home 16 = Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway station/airport or anywhere outside) 17 = Other 18 = Safe Haven 19 = Rental by client, VASH Subsidy 20 = Rental by client, other (non-VASH) ongoing housing subsidy 21 = Owned by client, with ongoing housing subsidy: 22 = Staying or living with family, permanent tenure 23 = Staying or living with friends, permanent tenure 24 = Deceased 8 = Don’t Know 9 = Refused Emergency shelter, including hotel or motel paid for with emergency shelter voucher* Transitional housing for homeless persons (including homeless youth)* Permanent housing for formerly homeless persons (such as SHP, S+C, or SRO Mod Rehab) Psychiatric hospital or other psychiatric facility Substance abuse treatment facility or detox center Hospital (non-psychiatric) Jail, prison or juvenile detention facility Don’t Know Refused Rental by client, no ongoing housing subsidy Owned by client, no ongoing housing subsidy Staying or living with family, temporary tenure (e.g., room, apartment or house) Staying or living with friends, temporary tenure (.e.,g, room apartment or house;) Hotel or motel paid for without emergency shelter voucher Foster care home or foster care group home Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway station/airport or anywhere outside) Other Safe Haven Rental by client, VASH Subsidy Rental by client, other (non-VASH) ongoing housing subsidy Owned by client, with ongoing housing subsidy: Staying or living with family, permanent tenure Staying or living with friends, permanent tenure Deceased Discharge status 1 = Honorable 2 = General 3 = Medical 4 = Bad conduct 5 = Dishonorable 6 = Other 8 = Don’t know 9 = Refused Honorable General Medical Bad conduct Dishonorable Other Don’t know Refused elevenVal: Applicable to: Reason for Leaving 1 = Left for a housing opportunity before completing program 2 = Completed program 3 = Non-payment of rent/occupancy charge 4 = Non-compliance with program 5 = Criminal activity/destruction of property/violence 6 = Reached maximum time allowed by project 7 = Needs could not be met by program 8 = Disagreement with rules/persons 9 = Death 10 = Unknown/disappeared 11 = Other Target Population Type A 1 = SM Single Males (18 years and older) 2 = SF Single Females (18 years and older) 3 = SMF Single Males and Females (18 years and older) 4 = CO Couples Only, No Children 5 = SM+HC Single Males and Households with Children 6 = SF+HC Single Females and Households with Children 7 = HC Households with Children 8 = YM Unaccompanied Young Males (under 18) 9 = YF Unaccompanied Young Females (under 18) 10 = YMF Unaccompanied Young Males and Females (under 18) 11 = SMF+HC Single Male and Female and Households with Children fiveval: Applicable to: Length of Stay at Prior Residence 1 = One week or less 2 = More than a week, but less than a month 3 = One to three months 4 = More than three months, but less than one year 5 = One year or longer Military Branch 1 = Army 2 = Air Force 3 = Navy 4 = Marines 5 = Other Housing Relocation and Stabilization Services Provided 1 = Case management 2 = Outreach and engagement 3 = Housing search and placement 4 = Legal services 5 = Credit repair Applicable to: Employment Tenure 1 = Permanent 2 = Temporary 3 = Seasonal 8 = Don’t Know 9 = Refused fourVal: Applicable to: DataCollectionStage 1 = Entry 2 = During Program Enrollment 3 = Exit 4 = Followup Individual/Family Code 1 = Individuals 2 = Families 3 = Individuals and Families 4 = Youth RelationshipToHeadOfHousehold 1 = Child 2 = Spouse 3 = Other family 4 = Non-married partner Release of Information Documentation 1 = Signed, Written Consent 2 = Verbal Consent 3 = Other Documentation 4 = No Documentation Target Population Type B 1 = DV: Domestic Violence victims 2 = VET: Veterans 3 = HIV: Persons with HIV/AIDS 4 = NA: Not Applicable Applicable to: Ethnicity 0 = Non-Hispanic/Non-Latino 1 = Hispanic/Latino 8 = Don’t Know 9 = Refused No Yes 0 = No 1 = Yes 8 = Don't know 9 = Refused fourValDKRefused2: Applicable to: Date of Birth Type 1 = Full DOB Reported 2 = Approximate or Partial DOB Reported 8 = Don’t Know 9 = Refused School Type 1 = Public school 2 = Parochial or other private school 8 = Don’t know 9 = Refused Social Security Number Quality Code 1 = Full SSN Reported 2 = Partial SSN Reported 8 = Don't Know or Don't have SSN 9 = Refused HealthStatus 1 = Excellent 2 = Very good 3 = Good 4 = Fair 5 = Poor 8 = Don't know 9 = Refused Highest School Level 0 = No schooling completed 1 = Nursery school to 4th grade 2 = 5th grade or 6th grade 3 = 7th grade or 8th grade 4 = 9th grade 5 = 10th grade 6 = 11th grade 7 = 12th grade, No diploma 8 = Don’t Know 9 = Refused 10 = High school diploma 11 = GED 12 = Post-secondary school No schooling completed Nursery school to 4th grade 5th grade or 6th grade 7th grade or 8th grade 9th grade 10th grade 11th grade 12th grade, No diploma Don’t Know Refused High school diploma GED Post-secondary school Income Source Code 1 = Earned Income (i.e., employment income) 2 = Unemployment Insurance 3 = Supplemental Security Income (SSI) 4 = Social Security Disability Income (SSDI) 5 = Veteran's Disability Payment 6 = Private Disability Insurance 7 = Worker's Compensation 10 = Temporary Assistance for Needy Families (TANF) (or use local program name) 11 = General Assistance (GA) (or use local program name) 12 = Retirement Income from Social Security 13 = Veteran’s Pension 14 = Pension from a Former Job 15 = Child Support 16 = Alimony or Other Spousal Support 17 = Other Source Earned Income (i.e., employment income) Unemployment Insurance Supplemental Security Income (SSI) Social Security Disability Income (SSDI) Veteran's Disability Payment Private Disability Insurance Worker's Compensation Temporary Assistance for Needy Families (TANF) (or use local program name) General Assistance (GA) (or use local program name) Retirement Income from Social Security Veteran’s Pension Pension from a Former Job Child Support Alimony or Other Spousal Support Other Source Non-Cash Source Code 1 = Supplemental Nutrition Assistance Program (SNAP) (Previously known as Food Stamps) 2 = MEDICAID health insurance program (or use local name) 3 = MEDICARE health insurance program (or use local name) 4 = State Children’s Health Insurance Program (or use local name) 5 = Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) 1 = Yes 6 = Veteran’s Administration (VA) Medical Services 7 = TANF Child Care services (or use local name) 10 = TANF transportation services (or use local name) 11 = Other TANF-funded services (or use local name) 12 = Section 8, public housing, or other ongoing rental assistance 13 = Other source 14 = Temporary rental assistance Supplemental Nutrition Assistance Program (SNAP) (Previously known as Food Stamps) MEDICAID health insurance program (or use local name) MEDICARE health insurance program (or use local name) State Children’s Health Insurance Program (or use local name) Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) Veteran’s Administration (VA) Medical Services TANF Child Care services (or use local name) TANF transportation services (or use local name) Other TANF-funded services (or use local name) Section 8, public housing, or other ongoing rental assistance Other source Temporary rental assistance Residence Type 1 = Emergency shelter, including hotel or motel paid for with emergency shelter voucher* 2 = Transitional housing for homeless persons (including homeless youth)* 3 = Permanent supportive housing for formerly homeless persons (such as SHP, S+C, or SRO Mod Rehab) 4 = Psychiatric hospital or other psychiatric facility 5 = Substance abuse treatment facility or detox center 6 = Hospital (non-psychiatric) 7 = Jail, prison or juvenile detention facility 12 = Staying or living in a family member’s room, apartment or house 13 = Staying or living in a friend’s room, apartment or house 14 = Hotel or motel paid for without emergency shelter voucher 15 = Foster care home or foster care group home 16 = Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway station/airport or anywhere outside); inclusive of “non-housing service site (outreach programs only)” 17 = Other 18 = Safe Haven 19 = Rental by client, with VASH housing subsidy 20 = Rental by client, with other (non-VASH) ongoing housing subsidy 21 = Owned by client, with ongoing housing subsidy: 22 = Rental by client, no ongoing housing subsidy 23 = Owned by client, no ongoing housing subsidy 8 = Don’t Know 9 = Refused Emergency shelter, including hotel or motel paid for with emergency shelter voucher* Transitional housing for homeless persons (including homeless youth)* Permanent housing for formerly homeless persons (such as SHP, S+C, or SRO Mod Rehab) Psychiatric hospital or other psychiatric facility Substance abuse treatment facility or detox center Hospital (non-psychiatric) Jail, prison or juvenile detention facility Don’t Know Refused Staying or living in a family member’s room, apartment or house Staying or living in a friend’s room, apartment or house Hotel or motel paid for without emergency shelter voucher Foster care home or foster care group home Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway station/airport or anywhere outside); inclusive of “non-housing service site (outreach programs only) Other Safe Haven Rental by client, with VASH housing subsidy Rental by client, with other (non-VASH) ongoing housing subsidy Owned by client, with ongoing housing subsidy: Rental by client, no ongoing housing subsidy Owned by client, no ongoing housing subsidy Service Era List 1= Persian Gulf Era (August 1991 – September 10, 2001) 2= Post Vietnam (May 1975 – July 1991) 3= Vietnam Era (August 1964 – April 1975) 4= Between Korean and Vietnam War (February 1955– July 1964) 5= Korean War (June 1950 – January 1955) 6= Between WWII and Korean War (August 1947 – May 1950) 7= World War II (September 1940 – July 1947) 8= Don’t know 9= Refused 10= Post September 11, 2001 (September 11, 2001 -Present) Persian Gulf Era (August 1991 – September 10, 2001) Post Vietnam (May 1975 – July 1991) Vietnam Era (August 1964 – April 1975) Between Korean and Vietnam War (February 1955– July 1964) Korean War (June 1950 – January 1955) Between WWII and Korean War (August 1947 – May 1950) World War II (September 1940 – July 1947) Don’t know Refused Post September 11, 2001 (September 11, 2001 -Present) Program Type Code 1 = Emergency Shelter 2 = Transitional Housing 3 = Permanent Supportive Housing 4 = Homeless Outreach 5 = Homeless Prevention and Rapid Re-Housing 6 = Services Only program 7 = Other 8 = Safe Haven 9 = Permanent Housing (e.g., Mod Rehab SRO, subsidized housing without services) Applicable to: Housing Type 1 = Mass shelter/barracks 2 = Dormitory/hotel/motel 3 = Shared housing 4 = Single Room Occupancy (SRO) units 5 = Single apartment (non-SRO) units 6 = Single homes/townhouses/duplexes 7 = Not applicable: non-residential program Applicable to: Gender 0 = Female 1 = Male 2 = Transgendered Male to Female 3 = Transgendered Female to Male 4 = Other 8 = Don’t Know 9 = Refused Applicable to: Branch of the Military 1 = Army 2 = Air Force 3 = Navy 4 = Marines 5 = Other 8 = Don’t know 9 = Refused Length of Stay in Previous Place 1 = One week or less 2 = More than one week, but less than one month 3 = One to three months 4 = More than three months, but less than one year 5 = One year or longer 8 = Don’t Know 9 = Refused Race 1 = American Indian or Alaska Native 2 = Asian 3 = Black or African American 4 = Native Hawaiian or Other Pacific Islander 5 = White 8 = Don’t Know 9 = Refused Applicable to: Financial Assistance Type 1 = Rental assistance 2 = Security deposits 3 = Utility deposits 4 = Utility payments 5 = Moving cost assistance 6 = Motel and hotel vouchers Applicable to: Substance Abuse Problem 0 = No 1 = Alcohol abuse 2 = Drug abuse 3 = Both alcohol and drug abuse 8 = Don’t Know 9 = Refused Applicable to: Housing Status 1 = Literally homeless 2 = Housed and at imminent risk of losing housing 3 = Housed and at-risk of losing housing 4 = Stably housed 8 = Don’t Know 9 = Refused When Domestic Violence Occurred 1= Within the past three months 2= Three to six months ago 3= From six to twelve months ago 4= More than a year ago 8= Don’t Know 9= Refused threeVal: Applicable to: Bed Availability 1 = Year-round 2 = Seasonal 3 = Overflow Bed Type 1 = Facility-based 2 = Voucher 3 = Other Bed Status 1 = Current - Been in use for over a year (Current: inventory start date before applicable date - 1 year) 2 = New. Less than a year old (New: Inventory start date > applicable date - 1 year) 3 = Under Development . Under Dev: Inventory start date > applicable date ) Export Hashing 1 = No 2 = Yes 3 = Mixed Location of Contact 1 = Place not meant for habitation (e.g. vehicle, abandoned building, bus/train/subway station/airport or anywhere outside that is not a Homeless Connect-type event) 2 = Service setting, non-residential (e.g. Homeless Connect-type event, drop in center, day services center, soup kitchen, etc.) 3 = Service setting, residential (e.g. emergency, transitional or permanent housing; treatment facility, including health, mental health, or substance abuse clinic or hospital; jail, prison, or juvenile detention facility; family or friend’s room, apartment, condo, or house; foster care or group home) Method for Tracking Residential Program HMIS Utilization 0 = Program Entry and Exit Date Comparison 1 = Bed Management Model 2 = Service Transaction Model Need Status 1 = Logged 2 = Lapsed 3 = Met PIT Household Type 1 = Households without children 2 = Households with at least one adult and one child 3 = Households with only children Program Site Configuration Type 1 = Single site, single building 2 = Single site, multiple buildings 3 = Multiple sites Site Type/SiteService Type 1 = Non-residential: services only. 2 = Residential: special needs and non-special needs. 3 = Residential: special needs only. twoVal: Applicable to: No/Yes Answer 0 = No 1 = Yes Advance or Arrears 0 = Advance 1 = Arrears Asset Type 0 = Bed 1 = Unit Chronic Homeless Bed 0 = No 1 = Yes Direct Service Code 0 = No 1 = Yes Domestic Violence Shelter Bed 0 = No 1 = Yes HUD Waiver Received 0 = No 1 = Yes Inventory Individual Family Bed Type 0 = Family 1 = Individual Receives McKinney Funding 0 = No 1 = Yes Region Type 0 = HUD COC 1 = HPRP Entitlement Jurisdiction Service Unit 0 = Entire household 1 = Individual Applicable to: Household Type 1 = Households without children 2 = Households with children Type of Service 1 = Food 2 = Housing placement 3 = Material goods 4 = Temporary housing and other financial aid 5 = Transportation 6 = Consumer assistance and protection 7 = Criminal justice/legal services 10 = Education 11 = HIV/AIDS-related services 12 = Mental health care/counseling 13 = Other health care 14 = Substance abuse services 15 = Employment 16 = Case/care management 17 = Day care 18 = Personal enrichment 19 = Referral to other service(s) 20 = Outreach 21 = Other Food Housing placement Material goods Temporary housing and other financial aid Transportation Consumer assistance and protection Criminal justice/legal services Education HIV/AIDS-related services Mental health care/counseling Other health care Substance abuse services Employment Case/care management Day care Personal enrichment Referral to other service(s) Outreach Other 1 = Europe 2 = North Africa 3 = Vietnam 4 = Laos and Cambodia 5 = South China Sea 6 = China, Burma, India 7 = Korea 8 = South Pacific 9 = Persian Gulf 10 = Other 11 = Afghanistan 12 = Don’t know 13 = Refused Europe North Africa Vietnam Laos and Cambodia South China Sea China, Burma, India Korea South Pacific Persian Gulf Other Afghanistan Don’t know Refused ZIP Code Quality Code List 1 = Full or Partial Zip Code Reported 8 = Don't Know. 9 = Refused.